Open Call Management Software | Dapple

What is open call management software?

Open call management software enables organisations to collect, review, and respond to submissions from individuals, teams or institutions applying to exhibitions, residencies, commissions, awards, fellowships, festivals, conferences or competitions — all in one place. Instead of juggling email inboxes and spreadsheets, everything from the application form to the final decision lives in a single workflow.

Customisable submission forms

Get up and running in no time with an account that can be created in seconds, complete with a number of

• Pre-built templates: Open call-ready templates to duplicate or tweak.
• AI-powered form builder: Describe the form you want in plain language and Dapple will generate it for you — fields, structure and all, ready to customise.
• Beautiful forms: Add branding, headings and background imagery to fit with your call.
• One-link pages: Add all your links, calls and resources to one branded URL page for applicants to find everything in one place.
• Specific: Set up call dates, visibility and multiple entry fees where needed.
• Any file type or size: Accept any file type, any size and give applicants the option to withdraw their submission at any point.

Review at speed

Cut your admin time by viewing each submission within the platform without the need to download.

• View attachments: Use the in-platform viewer and toggle through attachments at speed.
• Download: Keep those accepted submissions by downloading files.
• History: See an applicant's previous submissions and tags.
• Reviewer scores: View, rank and sort submissions by reviewer scores to quickly surface your top picks.
• Accept/Decline: Send a submission to a customised stage (like an accept or decline) in one click.
• Automate: Send a submission to first readers, curatorial team or review panel using stage automations.

Create review panels

Managing curators, judges or selection panels can get complex. Ditch the shared spreadsheets and Google Docs — simplify the process by creating different dedicated panels of reviewers for different calls and stages, all within Dapple.

• Multiple panels: Create multiple review panels, with clear instructions on how to evaluate.
• Personal dashboards: Give every reviewer their own dedicated, customisable dashboard — easy, visual and quick to use.
• Scoring & votes: See reviewer scores, comments and decisions in real time in one intuitive dashboard.
• Review settings: Set deadlines and minimum/maximum review requirements per panel.
• Stages: Assign review panels to different projects and different stages of a call.
• Transparency: Keep applicants up to speed on the status of their submission with real-time, customised stage messages.

Communication is key

Give your applicants the timely response they deserve! No more frustration, angry chase emails or enquiries as you can keep submissions in check.

• Templates: Use fully customisable message templates to speed up responses.
• Personalisation: Use 1:1 messaging through built-in messaging. Limit whether applicants can respond.
• Broadcast: Communicate decisions in one go using pre-built templates rather than multiple individual messages.
• Draft reminders: Automate reminder messages to those with draft applications, nudging them to finish.

Flexible submission fees

Keep a higher percentage of any submission fees you charge using Dapple's Stripe integration. Our low fees enable you to pass these savings on to your applicants.

• Submission fees: These are charged at 3.9% + $0.65 — considerably lower than other open call platforms.
• Multiple payments: Create multiple, bespoke payments per form. Sell expedited feedback, catalogue add-ons, and more.
• Immediate payments: Using our Stripe integration, payments appear in your Stripe account immediately. No need to wait 30+ days for a payout.
• Discounts & donations: Set free entry with the option to offer discounted or reduced fees, accept donations, or apply early bird entry pricing.
• Fee waivers: Create private links for any fee waiver requests.

Manage the journey

Manage your open call submissions thanks to a number of intuitive features to help cut the admin time.

• List View: See all your submissions across all projects in one, easily navigable list view.
• Manage: There are filters, tags, ranking, average scores, voting and a one-click export.
• Project Hub: See all your open calls and their status at a glance.
• Stages: Create an unlimited number of rounds from submission to selection and create bespoke actions and automations for each.
• Advanced filtering: Filter by your call, tags, stages, status and even individual form fields and answers.